Cashiering system Essay

IntroductionIn our generation so galore(postnominal) an(prenominal) things are different. The advent of technology has changed the itinerary we live, cut back and sp end leisure time. Computer was holded the lifeblood of society people are everywhere. And the advancement in disc everywhereies, both in ironware and software package, keep coming, sidereal sidereal day in and day out. Technology changes and improves at a rapid ill-use and companies and institutions need to cope with it. This is because as the latest knowledge of development in computer technology grows peoples standard increase. people attempt and crave for betterment and more efficient ways to accomplish ho-hum toil. At the present time, people behind large and small companies read modern technology in order to survive and compete with markets demands. Also, with the use of this, different transactions and processing arrangements give way become computerized for great ease and accuracy.An change cas hiering g everyplacening body is any getation where an input is provided and a machine or computer carries out a process that produces an output. A cashiering and assimilator count administration of rules is a combination of software and hardware that receives call detail and service usage instruction, groups this t separatelying for unique(predicate) accounts or guests, produces invoices, creates reports for management, and records (posts) payments made to customer accounts.1.1 Background of StudyMost institutions and establishments that researcher take to t have a bun in the oven are using schemes to easily cater the needs of the customers or customers. It go away also provide a better service to its clientele. The establishment root properly accommodate the needs of the massmans and the parents in taking the statement of accounts. It impart provide an accurate, fast and smart statement of accounts to learners that are up-dated for the school executive and th e students. It leave behind also provide students to date their own statement of accounts.Cashiering and bookman Account System has different features that would be a perfect adjutant stork for the students, school administrators, cashiers and parents as well. It dirty dog process payments and assessments of students. It jakes also view the stay balance of students and can view the previous and present income store in every department or courses. Administrators can modify the study of students and cashiers. Administrators can also monitor the drug users log, if who and what time the user (cashiers or students) utilise the arrangement. Administrators can also view the history of payments and the re principal(prenominal)ing balance of students.1.2 Statement of Objectives1.2.1 General ObjectiveThe main objectives of this study is to programme and develop an Automated Cashiering dodge and student account ashes in Madana Mohana honorary society that go forth to make their r ecording fast, easy, up infoble and accurate. Likewise account info becomes efficient with minimal accounting errors, to increase cashiering productivity.1.2.2 Specific ObjectiveA user-friendly computer ashes that can perform the go alonging task explain a scheme that can give accurate records of the student financial records. Develop a system that can accept & appear payments and let the user choose any particular. Print hand measurings for individual account.Develop a system that bring backs accurate weekly, monthly, and yearly reports. Develop a system that Let the user allow to add, delete, and edit randomness. Develop a system that can store entropy in the database.Develop a system that let the admin to create an account.1.3 Significance of the studyHaving an automated Cashiering system is not only evidential for the institution but also for the employees and students as well. It is significant for the institution for all of their transaction are accelerated they can maximize the capability of their employees, they volition slang lessexpenses, and having such system exit boost their popularity. A system that accelerates transaction and automate developing of the cashiering & SAS go out benefit the employees for they dont cede to waste their time recording, inquisitory for records, piece of writing reports, and all other manual staff and so they can do their job at their best. It is significant for the students because they dont have to waste time erect to pay their bill and they dont have to worry for their account because everything and all of their records are safe.1.4 Scope and restrictionOur work out includes billing the students, accepts payments made, produces invoices, and creates reports for management. Our project is only limited to that transaction thusly any other system like readjustment and grading system is not included in this system. If you like to upgrade your system with that following, it lead be another contract .Foreign LiteratureAccording to well-nigh inventors An automated cashier apparatus, comprising a console having front and turn compartments therein, said first and atomic number 16 compartments being separately and independently accessible data creation agent for accept purchase knowledge from a customer and data break means for displaying sale-related data to the customer communication means for infection said purchase information to a remote order fulfillment means, said data entry and display means and communication means being mounted in said first compartment means for accepting credit card purchase information coin and currency bankers acceptance, retentivity and dispensation means located in said second compartment, said second compartment comprising a tamper-resistant safe structure said data entry and display means, credit card acceptance means and coin and currency acceptance and dispensation means being logically interconnected and controlled by microprocessor means comprising a primary microprocessor located in said second compartment and a utility(prenominal) microprocessor located in said first compartment, said primary microprocessor fitting to control coin and currency acceptance and dispensation and said secondary microprocessor satisfactory to perform order acceptance and display functions.Local LiteratureThe indecorum Christian School is a Christian coeducational day school, named afterwards Pastor Celis. It was established on November 28. The Liberty Christian manual enrollment and cashiering system was developed in 1993 and its unable to meet the increment demands for their students. Hence, it needs a re- engineering and introduce new modification for the system in accordance to the fast-changing technology. The new well enhanced automated system of Liberty Christian School Enrollment and Cashiering System has begun this year during the second semester of 2007-2008. The new system of Liberty Christian School has improved to the unequal performance of the old system. The certain spring of our program is inputting the necessary information of the students and supply the correct output of the enrollment, and the selected accounts of the students.There are certain necessities that have been added in the system, like, a student could possibly be accelerated or dropped out from class due to failed subjects of which the student could have made up or summer classes within that year. Also, the students could promptly ask for an assessment of his/her subjects unneurotic with his/her accounts. There are typical problems of the system that has been established but because of this intent the system is clarified and settled in some ways, such as records of students are easily updated and information are being retrieved accurately, Advancing study Technology Research accounting data is efficient with minimal accounting errors. Also, it enhances cashiering productivity.2.0 Review of related Literature and stud iesCashiering and student account system has existed for a very long time, people has already been having transactions every day in their lives. But as the advancement of technology take over the way we live, people always seek to make things easier with the help of the machines or computer. Thats why programmers try to make everything automated to make our work easier.MethodologyFor developing this project we used the Systems development life rhythm method (SDLC). SDLC is a process used by systems psychopsychoanalyst to develop an information system. The SDLC aims to produce a high quality system that meets or exceedscustomer expectation, reaches completion within measure and cost estimates, works effectively and efficiently. SDLC can be described along spectrum of agile to iterative to sequential. But for this project we use the sequential, which is the waterfall. We used the waterfall as a guide follows its season of stages in which our output of each stage becomes our input f or the next. These stages start with as homework, analysis, design, implementation, and maintenance. As we go on in this project we go away follow this stages to derive in a successful system.PlanningOur system analyst conduct series of research, visit the company, observe how their current system works, and query many employee involve in the system as many as possible. In this phase, we aim to gather data, determined the problem, determine the cost, develop schedule, consider the need of the client, set goals and objective that will serve as a guide throughout this project.AnalysisWith the data gathered in the think phase, we now use this data to make and information out of it. We will then provide solution with the problem we intoxicateed. Describe costs and benefits and ask a preliminary plan with recommendation. We also try to communicate with the client and ask for their recommendations and how they would like their system to become. With the complete information our syst em analyst have gathered. She now discussed with the system designer and builders and explains everything on how the system will work.DesignIn this phase we now use the information and conclusion made in the analysis phase. Our designers job to make our project to have great user interface. We will show you the final design in the later page.ImplementationThis phase involved in installation, and testing the final system of course with the clients approval. We also conduct training for the users of the system.MaintenanceThis is the pull through phase in the waterfall method the system is already running in this phase. This phase is for some corrections and upgrades to offer thesystems capacities. When this phase is over our contract is done. But if the client request for spare function it will be an additional contract.1.1 Requirement Analysis1.1.1 knob/Customer RequirementsBy applying Agile simulation in developing our data system, we developers observes how their current sy stem work and conducted an initial interview. We then discuss on how we are going to upgrade their current system with the clarification with the limitations that the system that we will be making will only support student registration and accept some payment, then we are given some requirements from the client on how their system should be upgraded Secure Data storehousePassword protectedUser-friendly Graphical User-InterfaceTo be able to generate reports and transactionHandles paymentPrints pass along1.1.2 Performance Requirements1.1.3 Functional requirements1.1.4 Hardware Requirements1.1.5 software system RequirementsVISUAL BASIC.NETSQL DATABASE2. Schedule of Activities3. Logical Design3.1 Entity-Relationship diagram3.2 Activity Diagram3.3 Screenshots3.4 Development3.5 Testing3.6 Deployment3.7 Evaluation3.8 Maintenance Plan4. Result and Discussions5. windup And recommendation6. Appendices7. Referenceshttp//www.gordonschools.aberdeenshire.sch.uk/Departments/Computing/Standard Grade/AutoSysWeb/1Introduction.htm http//www.gordonschools.aberdeenshire.sch.uk/Departments/Computing/StandardGrade/AutoSysWeb/2Advantages.htm http//www.ask.com/question/what-are-the-disadvantages-of-a-manual-system http//www.ask.com/question/advantages-and-disadvantages-of-manual-system http//wiki.answers.com/Q/What_are_the_disadvantages_of_manual_systems http//www.studymode.com/essays/Related-Literature-1105941.html http//www.webgeekresources.com/http//www.freepatentsonline.com/5183142.html8. System cryptanalytics3.04.0 Data Gathering Procedures and OutputIn our Data gathering since we patch up to use the waterfall method we follow its phases to gather information. First, in our planning phase we search for a willing company to make their system automated, there we found the institution called Madana Mohana Academy who wants their cashiering system automated. To gather data we conduct a series of interview to the involved employee, we also ask for the management for their ideal system. After theinterview we observe how their current system works. Upon observing we notice many problems and we got an idea on what system we will develop. After the planning phase we move on to our analysis and so on. Thats how we gather data and came up with an output.5.1 Company backgroundMadana Mohana Academy is a private school own by Mr. George Bristol. It is a non-sectarian pro-life institution which means it is a vegetarian school bringing meat inside(a) the campus is strictly prohibited. Its vision is to help the student to understanding their essence, position, and function as a human being, and there mission is extract the students full potential. MMA is a Hindu practice school. Its been develop exit 19forgoten which started as a preliminary school, but its been develop over the year and now they have secondary level and looking former to be a college. MMA is a private school and has been supported by rich Hindus over the world. MMA is quite different from other sc hool its like a training center. It discipline the students and guide them how to live in this world without being attach in it. Relationship with opposite switch on are also prohibited.5.2 Description of the SystemCashiering and student account system is the heart of their system it is because it is where payments are made, confidential records are stored. Even though MMA has equipment and capable of having an automated system they stick to manual system because they need the knowledge on how to get such system. They are used on having their financial system manually because they used to have less used to have less student, but now with the increasing number of students many problems occur. Billing and recording the payments of the students has been done manually, recording are put into a columnar journal, they divide the substantial book and give space for each student, and receipts has been done manually by hand. As a result their employee consume all the time just by recordin g. As we observe, they sure as shooting need to automate their system and see the difference for themselves.5.3 Agile modeling Diagram5.5 Problem AreasAs we observe how their system work we discover a lot of problems. With the increasing number of student they encounter many problems especially to their accounting department. It has become a problem to the institution, students, and employees. Having their system manually and records are put in a book they cant avoid data loss, time consuming because they have to scan for the whole book just to find the particular student, prone to errors, require endless monitoring to ensure that each transaction is accounted for, and the cost to maintain manual systems it is considerably higher due to the amount of manpower needed, Summarizing data and writing reports take lot of time, data duplication the same data gets reiterate over and over since the employees find it hard to keep track of the documents, information and transactions, lack o f security since data is stored in file cabinets it is freely accessible to anyone, common errors when entering data customers might have accidentally switched expatiate and data since it is hand written, repetition of work if there are any changes to be made, the data will have to be entered again.at times the worker would forget to make the changes or forget that they had already neutered it and might redo it again, its again time consuming, too much publisher work since everything and every details is written down manually in root word there will be too much paper work, space consuming since the data and paper is stored in filing cabinets it consumes too much place, as the amount of work done on paper increases the filing cabinets too increases, slow retrieval of data the information of students and details are stored in different parts of the record book and so takes a long time to retrieve the data. Those where the problems we discovered with just observing in a short peri od of time.6.1 System OverviewA School cashiering and student account system is a combination of software and hardware that receives call detail and service usage information, groups this information for specific accounts or Students, produces invoices, creates reports for management, and records (posts) payments made to customer accounts. It is also safe because it is encrypted with password therefore only admins are the only one allowed to log in. The back end ofthe financial system periodically combines records from the bill pool to create a single invoice that is sent to the students. The payments are posted (recorded) in the system. This system is inexpensive to maintain and cost-effective to enhance.6.2 Process Specification6.2.1 Data flow DiagramDatabase6.2.3 System Design/SpecificationUser of the system is call for to Log-in before he/she can access the system for confidentiality.This is the main window of the system. It compose with three main part which are the student l ist window, the preview window and the buttons. The student list window literally list all the student which shows the student current account. The preview window shows basic information of the student selected in the student list window. The last part are the buttons, each buttons has its own function and has its own window.This windows will accept payments from the student. It will appear when the user selected a student and dog the pay button. This window will accept any payment. Each bill has its own code therefore the student can choose what bill and how much they will pay, when the user click the pay button, a receipt will be printed and the data is updated in the database.This is the user account form it will appear if the add user account button a child button of the add button. It is use to create user account that can be able to access the system.